How to create new distribution list in Outlook?

Creating a New Distribution List in Outlook: A Step-by-Step Guide

Outlook is a powerful email client that allows users to manage their emails, contacts, and distribution lists. A distribution list is a list of people who receive emails from a specific sender. In this article, we will guide you through the process of creating a new distribution list in Outlook.

Step 1: Accessing the Distribution List

To create a new distribution list, you need to access the "Distribution List" feature in Outlook. Here’s how to do it:

Open Outlook and click on the "File" tab in the top left corner of the screen.

Click on "Options" from the drop-down menu.

In the "Options" window, click on "Mail" from the left-hand menu.

In the "Mail" window, click on "Distribution List" from the left-hand menu.

Step 2: Creating a New Distribution List

Once you are in the "Distribution List" window, you can create a new distribution list by clicking on the "New" button. Here’s how to do it:

Click on the "New" button in the top right corner of the window.

In the "New Distribution List" window, enter the name of the distribution list in the "Name" field.

You can also add a description to the distribution list by entering it in the "Description" field.

Click on the "OK" button to create the new distribution list.

Step 3: Adding Recipients to the Distribution List

To add recipients to the distribution list, you need to enter their email addresses in the "Add Recipients" field. Here’s how to do it:

Click on the "Add Recipients" button in the top right corner of the window.

In the "Add Recipients" window, enter the email addresses of the recipients in the "Add" field.

You can also select the recipients from the "From" field by checking the box next to it.

Click on the "OK" button to add the recipients to the distribution list.

Step 4: Setting the Distribution List as Public

To make the distribution list public, you need to set it as such by checking the box next to it. Here’s how to do it:

Click on the "Distribution List" tab in the top left corner of the window.

Check the box next to "Public" to make the distribution list public.

Click on the "OK" button to save the changes.

Step 5: Viewing the Distribution List

To view the distribution list, you need to click on the "Distribution List" tab in the top left corner of the window. Here’s how to do it:

Click on the "Distribution List" tab in the top left corner of the window.

The distribution list will be displayed in the "Distribution List" window.

Tips and Tricks

You can also add a signature to the distribution list by clicking on the "Add Signature" button in the top right corner of the window.

You can also add a password to the distribution list by clicking on the "Add Password" button in the top right corner of the window.

You can also use the "Distribution List" feature to send emails to multiple recipients at once by using the "Send to" feature.

Common Issues and Solutions

Error 0x80070005: This error occurs when you try to create a new distribution list with an email address that is already in use.

Error 0x80070005: This error occurs when you try to add a recipient to the distribution list with an email address that is already in use.

Error 0x80070005: This error occurs when you try to set the distribution list as public.

Conclusion

Creating a new distribution list in Outlook is a straightforward process that can be completed in a few steps. By following the steps outlined in this article, you can create a new distribution list and add recipients to it. Remember to set the distribution list as public to make it accessible to all users. With these tips and tricks, you can manage your emails and distribution lists like a pro in Outlook.

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